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Operations Coordinator – Fresh Roots
Position start date: January 2021
About Fresh Roots
We believe in Good Food for All! Everyone should have access to healthy food, land, and community. We work toward this vision by cultivating and stewarding engaging schoolyard farms, gardens and programs that catalyze healthy eating, ecological stewardship, and community celebration. Our fields produce good food for the community, empower youth through vocational skills development, and serve as hands-on outdoor classrooms for over 5000 students each year. Fresh Roots is blooming – we have so many cool programs on the go we are looking for new team members to help us grow more food and engage more kids and youth in growing and eating good food!
In this key role, the Operations Coordinator will be responsible for administrative support of the executive director and management team and supporting the effective and smooth running of Fresh Roots Urban Farm Society. By coordinating our overall operations this collaborative role helps Fresh Roots grow and expand our impact. This is a position for someone who loves the details in life and has a natural tendency towards systems and organizing. You are hyper-organized, curious, reliable, versatile, enjoy problem-solving and team interaction.
General Administrative Support
- Provide administrative support to executive director and program managers for scheduling and booking programs and meetings, registrations, logistics, equipment and materials coordination
- Schedule meetings, prepare agendas, take minutes, maintain records and distribute materials needed for meetings before & after
- Order and maintain office supplies, ensuring the necessary supplies are on hand and within budget.
- Assist with day-to-day operations and perform general office duties, including generating reports, scheduling, filing, answering phone and email inquiries, coordinating incoming/outgoing mail, drafting/editing correspondence, photocopying, scanning and communicating with vendors and contractors.
- Support financial administration, including preparation of invoices, bank deposits, reports, and bookkeeping documents for the accountant as well as review and process expense claims in accordance with established policies and procedures.
- Provide administrative support with HR management including HR document management, assisting with onboarding seasonal and permanent staff to orient with tech and communication systems, employee manual, WorksafeBC and other reports.
- Analyze and organize operations and procedures to increase efficiency and productivity
Digital Landscape Support
- Manage the day-to-day operations of the computer systems, including data management & digital organizational systems eg file naming conventions Research, recommend and implement organizational filing and internal communication systems, both digital and physical.
- Develop, maintain, administer and train others on effective use of digital platforms and file management systems.
- Manage photo and media management
Communications and Fundraising Support
- Input contact and donation information and all event and stewardship activities into the Fresh Roots’ CRM
- Generate reports and monitor and analyse fundraising activities
- Support with year-round communications to donors, i.e. thank-you cards, invitations.
- Assist in the planning and delivery of community & fundraising events, including coordinating online ticket sales generating invite list and drafting communications
- Help schedule, plan and coordinate internal events such as AGM, strategic retreats and team functions.
- Provide administrative support for Fresh Roots c ampaigns, fundraising, and volunteer events
- Support with grant applications, reports and writing of impact reports
- Support with writing and design of marketing and promotional materials, social media campaigns, e-newsletters, event invitations, and blog posts
- Perform other duties as required
- Secondary school diploma paired with real world experiences in a relevant field (e.g. operations, administration, communications, marketing)
- 2+ years demonstrated office administration and/or operations experience
The ideal candidate will possess:
- Excellent computer and IT aptitude including proficiency in social media sites, e-newsletter creation, Microsoft Office suite, Google Drive, Excel spreadsheets, internet and email applications.
- Basic understanding of fundraising and donor relations
- Experience with basic bookkeeping
- Keen attention to detail and curious about learning new systems and tools
- Data entry experience
- Experience supporting and assisting a leadership team
- Experience with WordPress, Slack, Canva, Bamboo HR an asset
- Experience working with CRM systems an asset
- Event planning and coordination an asset
- Connections to the agricultural and food industry, restaurant community, and food security an asset
• Enjoys working in a grassroots non-profit with a diverse group of people
• Able to work independently and as part of a small team
• Able to organize, multi-task, prioritize duties, problem-solve and remain flexiblewithin a fast-paced and changing environment
• Excellent oral and written communication skills across various mediums • Focus on internal and external client service
Part-time position, 20 hours per week at $18-$21 per hour. Probability of additional hours during summer months.
How to Apply
Email a short cover letter (500 words max) and resume as ONE document to email@example.com with your name and Operations Coordinator in the subject. Review of applications will begin November 23rd.
Fresh Roots is committed to employment equity and encourages applications from underrepresented groups.
We regret that due to the high volume of applicants only those selected for interviews will be contacted.
BC Association of Farmers’ Markets Membership & Programs Lead
35 hours/week plus occasional evenings and weekends (daily flexible schedule within core hours)
Salary $50,000 per year + Group Benefits (Health Insurance, Professional Development, and Wellness Benefit)
Remote (work from home)
NOON, Thursday, December 3rd, 2020
About BC Association of Farmers’ Markets
A provincial non-profit, the mission of BC Association of Farmers’ Markets (BCAFM) is to support, develop and promote member farmers’ markets across all regions of British Columbia. BCAFM is a unified voice for 145+ member farmers’ markets, and home to over 4,000+ farmers, food processors and artisans who share a common vision of ‘BC Grow, Make, Bake’. In addition to many other exciting projects and initiatives, BCAFM is proud to lead the BC Farmers’ Market Trail campaign and deliver the BC Farmers’ Market Nutrition Coupon Program.
About this Role: Membership & Programs Lead
Are you a relationship-builder and project management? Can you easily move between multiple projects, and can also work collaboratively with a team, support and build member capacity? We are seeking a passionate and organized Membership & Programs Lead to grow with us in the work we do so farmers’ markets and local food continues to thrive in BC!
The Membership & Programs Lead is responsible for managing the BC Farmers’ Market Membership and Vendor Membership Programs. They will also develop a variety of member engagement and capacity building activities and programs, while ensuring the delivery of services that support BCAFM membership. The Membership & Programs Lead will also work collaboratively as a team with the Communications & Creative Lead on special projects, outreach, building collaborative relationships and developing member-focused tools and resources.
PRIMARY RESPONSIBILITIES Membership
- Lead the Farmers’ Market Membership and Vendor Membership programs, including the application/renewal processes, eligibility assessment, database management, benefits implementation, and promotion of programs.
- Engage with Farmers’ Market Members, BCAFM team and board of directors to understand and address key challenges and opportunities for the BC Farmers’ Market sector through policy and program development.
- Build and maintain relationships with members in accordance with BCAFM values and Strategic Plan.
- Develop, deliver and evaluate effective programs and projects, capacity building activities, and tools and resources to support members (ex. webinars, workshops, mentoring program)
- Support members in understanding and adhering to BCAFM bylaws and policies, and key government regulations, legislation and guidelines, such as food safety, health and safety, organic certification, non-profit governance.
- Grant writing and sponsorships, including grant application and reporting, budget management, and communications with funders.Communications & Marketing
- Guide, collaborate and strategize with the Communications & Creative Lead in communications and marketing activities, including two websites (bcfarmersmarket.org and bcfarmersmarkettrail.com), annual print directories and brochures, marketing collateral, conference communications, social media, member and public communications, newsletters, and media releases.
- Guide and collaborate with the Communications & Creative Lead on grant writing and sponsorships, including grant application and reporting, budget management, communications with funders, and developing funder and sponsorship recognition and benefits.
- Respond to BCAFM collaborators and general public inquiries, as needed, including those regarding membership policy and guidelines.BCAFM Conference
- Collaborate on member-focused content and program planning
- Assist with planning and delivering the annual BC Farmers’ Markets Conference and Annual General MeetingOutreach, Collaborators & Government Relations
- Build and maintain relationships with a broad network of collaborators including sector associations, non-profit organizations, government, funders, media and more.
- Attend tradeshows and other outreach events as a BCAFM representative. Other responsibilities as assigned.
QUALIFICATIONS Required Qualifications
- Minimum of 3 years of work experience in a similar role
- Education or experience in program/project management or other related field
- Knowledgeable about farmers’ markets and/or the local food sector in British Columbia.
- Strong ability to manage multiple projects, budget and deadlines
- Strong communications skills in a range of creative styles and delivery methods
- Strong customer service and conflict resolution skills
- Experienced in grant writing and sponsorship programs
- Flexible, enthusiastic and collaborative work ethic
- Basic working knowledge with web-based communications programs including WordPress, Survey Monkey, Mailchimp
- Excellent working knowledge of Microsoft office suite, Google suite, online file sharing systems, database, contact management systems and ability to quickly grasp new software
- Reliable internet connection (computer may be provided)
- Some travel requiredDesired Qualifications
- Knowledge and experience in managing membership programs
- Demonstrated experience in developing and evaluating multifaceted initiatives including member engagement, and capacity building activities such as webinars and workshops
- Working knowledge with social media platforms including Facebook, Twitter and InstagramWHEN & HOW TO APPLY
- All candidates are asked to fill out this form instead of a cover letter by December 3, 2020 at 12 pm NOON. The form will also ask you to upload your resume in a PDF format.
- Please note that interviews are scheduled to take place December 7-15 but may be conducted earlier during the recruitment period. Only candidates invited for an interview will be contacted.BCAFM is committed to be an equitable and inclusive employer with our hiring practices and organizational culture. We encourage applicants from all over British Columbia with diverse backgrounds, communities and lived experiences to apply.
Managing Director – SRO Collaborative
The Downtown Eastside SRO Collaborative (SRO-C), seeks a Managing Director with a strong financial management, fundraising, and administrative background. The Managing Director will be responsible for managing cash flow, grant writing plus the tracking and completion of the organization’s budgets and grant reporting.
The ideal candidate has knowledge of housing policy, is passionate and knowledgeable about advocating for housing justice, and health and wellbeing for the most vulnerable residents of Vancouver’s Downtown Eastside (DTES).
The Managing Director is supervised by the SROCs Director, Wendy Pedersen. One office administrator will be directly supervised by the Managing Director. This position will be reviewed in six months and may evolve into a direct reporting relationship with the Board of
The DTES SRO Collaborative was established in 2017 to organize with SRO tenants in Vancouver’s Downtown Eastside and Chinatown. Our mission is to promote the wellbeing of tenants living in SROs on unceded Coast Salish territories. The DTES SRO-C wants to put SRO
tenants front and center in the housing and public health movements, with the goal of inspiring, educating, and transforming our community in positive ways. This includes looking to improve habitability, safety, and housing security in single room occupancy hotels. Tenant Overdose
Response Organizers (TORO) was our first tenant organizing project and has been supported by Vancouver Coastal Health for the last four years.
Grants Management and Fundraising (50% of time)
– Leads grant writing, development of budgets, and reporting.
– Supports Organizing Directors to develop and maintain solid data management, budgets and embed reporting tools into day to day operations.
– Leads expansion of organizational donors and sponsorships.
Financial Management and Budgeting (20% of time)
– Works with Bookkeeper and Administrative Director to develop and track annual operating budgets and to develop project budgets with high accuracy of cash flow projection and work with program Directors to stay on budget.
– Works closely with the bookkeeper to establish systems for accurate and timely financial reporting; prepare and present to the Board quarterly financial reports including budget to actuals with variance analysis.
– Supervises Admin Director in developing and maintaining all office and operational systems related to finance and administration.
Communications and Outreach (10% of time)
– Lead communications, outreach, and PR strategy and implementation, delegating management and implementation wherever appropriate
– Supervise management of all communications channels including social media, website, fundraising platforms, and newsletters
Human Resources and Staff Development (10% of time)
– Work with the E.D. to implement Human Resources systems and develop new Human Resources systems with a Labour Justice perspective.
– With the E.D. and administrative support of the Administrative Director, recruit, hire and train staff, maintain and review contracts, and complete annual performance reviews
– Supports the staff and organization in ongoing Indigenization practices and restorative conflict resolution practices.
Strategic Planning and Board Development (10% of time)
– Assists the E.D. and Board to articulate and implement the 2020-2021 strategic plan with clarity to staff, board, tenants and partners. Assists in drafting the 2021-2022 plan.
– Assists with Board recruitment and support.
– Experience in financial reporting including preparing operating budgets and preparing accurate reports and analysis to the Board and funders.
– Grant writing, reporting and fundraising.
– Familiarity with local, provincial and federal funding bodies.
– Knowledge or previous experience with not-for-profit organizations, CRA and BC Society regulations.
– Knowledge of standard accounting procedures and practices.
– Knowledge of advocacy, housing and health policy as it applies to Vancouver’s DTES.
– Experience working in DTES communities.
– Experience working with the City of Vancouver or other government bodies.
The selected candidate will be a self-starter with strong interpersonal skills who can prioritize and delegate tasks to deliver desired outcomes in a timely manner. They will be able to effectively manage multiple and at times conflicting priorities. They will be able to create and lead a vibrant team environment with staff, community members, the Board, and other stakeholders to achieve organizational objectives. The candidate must be comfortable working with staff and community members with lived experiences of drug use and poverty. They must be committed to anti-racist and decolonial approaches to their own work and to the creation of community.
COMPENSATION AND BENEFITS:
SRO-C is committed to an equitable workplace where all staff are compensated fairly and all senior staff receive identical or very similar compensation. Starting wage for this position is $27/hour with excellent paid time off and benefits ($75 per month cell phone cash benefit, $50 per month internet cash benefit, extended benefits coverage for employee and family). Increased compensation may be possible over time. Applicants for whom this wage is a barrier but who are excited about the position are encouraged to submit an application and share their salary requirements, with an understanding that organizational resources are currently limited. Paid time off includes approximately 6 weeks paid vacation, to be taken during annual office closures (the entire month of August and from Christmas Eve through New Years Day). Employees also receive 5 additional days per year of “flex time” (to be taken off for personal reasons no more than one day at a time). Generous paid sick leave and all BC statutory holidays. While this is a part-time permanent position exempt from overtime pay, when organizational
operations allow, time off in lieu can be taken for overtime work.
Please send cover letter and resume combined in a single PDF document to:
We will send you a copy of SRO-C’s Constitution.
Contact: Email: firstname.lastname@example.org
We appreciate the time and effort all candidates place in applying for this position, however,
only those selected for an interview will be contacted.